Miami-Dade County Public Schools Bucks the “Staffing Surge” Trend

Miami-Dade Superintendent Alberto Carvalho.

The Miami-Dade County Public Schools spends less per student than the only three larger districts in the country and still manages to deliver top-tier student achievement results. How does the district accomplish this? Is there something special about South Florida that allows the region to get more bang for its educational buck? If you talk to superintendent Alberto Carvalho, he’ll tell you that it isn’t fate or magic but rather prioritizing the classroom, focusing on the drivers of school spending, and keeping that spending in check, something many other school districts could learn from.

Examining the Data

As the fourth-largest district in the United States, Miami educates more than 350,000 students, a higher pupil population than that of 13 states and the District of Columbia. According to the Census Bureau, Miami spends $9,240 per student per year. By contrast, New York City, the country’s largest district, spends over $25,000 per student, and Los Angeles, the second-largest district, spends just over $13,500 per student. Chicago, the third-largest district, spends more than $13,400 per student. Even adjusting for cost of living (which in Miami is 50 percent lower than in New York, 20 percent lower than in Los Angeles, and 7 percent lower than in Chicago, according to, Miami-Dade spends far less.

How has this happened? Partly, by bucking the “staffing surge.”

Ben Scafidi of Kennesaw State University has documented this school “staffing surge” for several years now. By comparing changes in K–12 enrollment with changes in the number of teachers and nonteaching staff, he has documented the enormous growth in district personnel. Since 1950, the student population nationwide has doubled, or increased 100 percent, but the total number of school personnel has grown 381 percent. When Scafidi looked at that personnel number and divided it into teachers and nonteachers, he found that the number of teachers grew 243 percent during that time and nonteaching staff grew 709 percent. When Scafidi concentrated on the years 1992 to 2015, though, he found that the student population grew by 19 percent, while the number of teachers rose 28 percent, and the number of all other staff grew 45 percent.

Scafidi ran the numbers for Miami-Dade and for Florida to see whether they kept up with this trend or bucked it. Looking at the United States as a whole from fiscal years 1994 to 2017, Scafidi estimated that the student population grew 16 percent, while the number of teachers grew 27 percent, and the number of all other staff grew 51 percent. In Florida, the number of students grew 38 percent, while the number of teachers rose 69 percent, and the number of all other staff went up 43 percent. In Miami-Dade, the number of students rose 16 percent, the number of teachers 35 percent, and the number all other staff 18 percent.

At a time when public education’s nonteaching staff grew nationally at a rate more than three times the rate of increase in the pupil population, Miami kept them growing in tandem. Although the number of teachers rose more than the number of students, in terms of total teaching and nonteaching staff, Miami’s growth was 1.6 times student growth, while nationwide it was 2.4 times.

The financial data back this up. To quantify a district’s administrative efficiency, Florida’s Educational Funding Accountability Act requires districts to report administrative expenses and converts them into a measure of funds per full-time-equivalent staff member. These figures are calculated for both general revenue funds and special revenue funds that districts spend. In both cases, Miami-Dade spends below the state average, according to the Florida Department of Education. With respect to general funds, Miami-Dade spends $535.44 per FTE, while the state averages $572.35. With respect to special revenue funds, it spends $34.86 per FTE compared with the state’s average of $35.44.

Effects on Student Achievement

Miami’s relative parsimony did not come at the expense of student achievement. Miami-Dade participates in the Trial Urban District Assessments, the city-centric administration of the National Assessment of Educational Progress. In 2019, Miami dramatically outperformed the large-city average in 4th-grade reading, with an average of 225 scale-score points against the large-city average of 212, and in 4th-grade math, with an average of 246 scale-score points against the large-city average of 235. In 8th-grade reading, Miami also outperformed national averages, although by a smaller margin, with 262 scale-score points for Miami versus a large-city average of 255. Miami scored at the average for large cities in 8th-grade math with 276 scale-score points for Miami and 274 for large cities—results that are not statistically different. In terms of changes over time, from 2009 to 2019, which is as far back as consistent NAEP TUDA numbers go for Miami, the district has grown in 4th-grade math by 10 scale-score points and in 4th-grade reading by four scale-score points. It grew three scale-score points in 8th-grade math and remained stagnant in 8th-grade reading.

Cover of "Getting the Most Bang for the Education Buck"When compared with other large cities, Miami-Dade tends to end up near the top. In 2019, NAEP identified no districts among TUDA participants that outperformed Miami in 4th-grade reading, four districts with performance that wasn’t significantly different, and 22 districts that scored below Miami. In 4th-grade math, NAEP identified no TUDA districts that scored higher than Miami, two that were about the same, and 24 that scored below it. In 8th-grade reading, NAEP again identified no districts that scored higher than Miami-Dade, four that were about the same, and 22 that scored below it. In 8th-grade math, NAEP identified four districts that performed better than Miami-Dade, eight that were similar, and 14 that performed below.

How Miami Made It Work

Much can be attributed to the district’s self-described “recession battle-hardened superintendent” Alberto Carvalho, who took the reins in Miami-Dade in 2008 and spent his first few years coping with the effects of the Great Recession. Where many school districts floundered, Carvalho believes Miami-Dade “turned that crisis into a profoundly transformative opportunity.”

Miami-Dade cut administrative staff by 55 percent, shuttering one of two central office buildings because there were no staff members to fill it. Many of those staff had been educators and were moved back to schools to work more directly with students. Others were simply laid off. The superintendent instituted a “zero-based, value-based budget” process that went line by line through spending and analyzed how every employee and program affected student learning. Even today, he says that “adding a position to our budget is hard,” as tough questions will be asked about whether that job can be done by existing staff, solved by technology, or outsourced to a private provider.

Carvalho stresses that this was “not austerity, but cost reduction and realignment.” He and his staff renegotiated contracts with vendors, refinanced existing debt, and, perhaps most significantly, took the operation of the district’s healthcare system into their own hands.

For several reasons, South Florida is home to some of the largest and fastest-rising healthcare expenses in the nation. The school district has nothing to do with the area’s aging population or high rates of Medicare and Medicaid fraud but must deal with those problems nonetheless. In response to double-digit annual cost increases for health insurance, the school system moved to become its own health-insurance provider. It opened its own medical clinic and heavily subsidized preventive care for its teachers and staff. This has kept healthcare-cost growth at between 4 and 5 percent a year and allowed the district to absorb those costs without passing them onto educators.

The local community has rewarded this fiscal stewardship with two major wins in elections. In 2012, more than 68 percent of voters supported a $1.2 billion bond measure to modernize buildings. Carvalho promised that all the work would be done by the private sector and that these dollars would not add to the district’s bureaucracy. He kept his word. As a result, 71 percent of voters in November 2018 approved a referendum for more funding for teacher pay, which, according to Carvalho, will increase salaries in the district by between 13 and 23 percent. Zero dollars will go toward administration.

What Can We Learn from Miami?

Miami shows that hard times offer an opportunity to rethink how things are done. Many districts need to rework vendor contracts, healthcare arrangements, pensions, and a host of other costly operational facets. When times are good, administrators can look stingy trying to renegotiate these agreements, but when times are tough, the opportunity is there. Districts should still try to rework contracts in better financial times, because, as it turns out, reworking long-term obligations can keep good times going and blunt the effects of bad times. These renegotiations are easier when times are tough, and savvy administrators should realize that and leverage it.

Miami also teaches us that communities respect and reward fiscal responsibility, even though doing the right thing can be difficult. Renegotiating agreements can breed discontent, as can firing staff. Over the long term, however, prudent financial management can yield more resources. Citizens are skeptical of big building projects, realizing that they can be venues for waste, fraud, and abuse. Miami-Dade was wise to meet this perception head-on and to promise the community to prevent these negative outcomes. When the district succeeded, it was easier to return to the voters for higher teacher pay. Yet even then, the district again promised that the money would go where it was supposed to and not bloat the administration of the district. If districts want more money, therefore, the best thing they can do is prove to constituents that they will spend it well.

Finally, Miami proves that the staffing surge is not inevitable; districts don’t have to do it, and they will be okay if they don’t. When asked about stemming the rising tide of administrative staff, Carvalho himself says, “It was not a function of destiny or happenstance.” The district made deliberate choices in the budgeting process to change it. Any district that wants to could do the same.

Why should school districts care about slowing the staffing surge? Well, if districts want to be able to pay teachers more, offer smaller classes, improve facilities, or reduce the kinds of compliance burdens and box-checking that large bureaucracies create, trimming staff can help accomplish these goals and increase constituent trust in the process.

Reprinted and adapted by permission of the Publisher. From Frederick M. Hess and Brandon L. Wright, eds., Getting the Most Bang for the Education Buck, New York: Teachers College Press. Copyright © 2020 by Teachers College, Columbia University. All rights reserved.

Michael Q. McShane is the director of national research at EdChoice.

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